Traceability software for school meals and contract caterers
Hundreds of meals a day from a central kitchen, delivered to schools, crèches and workplaces. SmartTrace keeps each day's dishes linked to their ingredients and their sites.
The days it's built for
- Tender and audit requirements for full traceability.
- Many sites receiving the same batch on the same day.
- Cook chill and cook serve processes with different records.
Set up for how you work
Production stages: Preparation, Cooking, Chilling, Ready to dispatch for cook chill; Preparation, Cooking, Hot holding, Ready for cook serve. Units, recipes, suppliers and customers are all yours to define, and SmartTrace prompts you with them from then on.
- Separate workflows for cook chill and cook serve
- Recipes for every dish
- Sites set up as customers with their own dispatch history
- Reports by site, dish and date for the contract review
A week in SmartTrace for a caterer
- The morning's deliveries from the wholesaler are scanned in: chicken, pasta, vegetables, each with its lot.
- You cook 400 portions of pasta bake. The recipe prompts each ingredient; stock is allocated.
- Portions are dispatched to six schools. Each school's dispatch is linked to the batch.
- A parent asks what went into Tuesday's pasta bake. You show the recipe, the batch, and every lot that went into it.
Names and numbers are from our demo bakery account, which you're welcome to see in a call.
Questions from school meal providers and contract caterers
Is SmartTrace suitable for school meal providers and contract caterers?
Yes. SmartTrace is traceability software for small food producers of all kinds, and the production stages, units, recipes and products are set up to match how school meal providers and contract caterers work. Preparation, Cooking, Chilling, Ready to dispatch for cook chill; Preparation, Cooking, Hot holding, Ready for cook serve are typical stages for this kind of production, and you can change them.
What does it cost for a caterer?
€25 a month, everything included, unlimited batches and users, no contract. We set it up with you on a call for free, you get 7 days to try it with no card, and there's a 30 day money back guarantee after you subscribe.
Do I need a computer, or will a phone do?
Day to day recording is done on a phone or tablet. Setup and reports are easier on a laptop, but everything works on either. It's one account; the right version appears for the screen you open it on.
Can I keep using my current labels and lot numbers?
Yes. You record your suppliers' lot numbers exactly as printed, by camera or by typing. SmartTrace generates batch codes for your own output, and you can print them on QR labels or write them on your existing labels.
Other kinds of producer
Try SmartTrace with your own recipes.
We set them up with you on a call, free. 7 days to try it, then €25 a month, no contract, 30 day money back guarantee.